Dec 15 Microsoft Word Dictate Review and Tutorial
Productivity Advice for cell phone or tablet
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For example, the calculator, the screenshots, the video, the reviews and the tools used for this page are much better enjoyed on a large screen.
Of course, you’re welcome to read on, but I wouldn’t be any good at productivity if I didn’t point this out
My advice: just email this post to yourself with the default Share Option on your device. Then you can read comfortably on a large screen whenever you’re ready.
It’s just a tip!
If you don't like typing let Microsoft Word Dictate do the work
The funny thing is, that maybe you think I am typing this piece of text but I’m actually using dictate myself all the time.
As I should because you must eat your own dog food, right!
Especially when writing an e-book or writing an email or whatever, this dictate-functionality is really brilliant.
We used to need special tools for this to make this work. And those were very expensive as well…
Now, just from within your Microsoft Office environment, you can push the dictate button and just ramble along.
Why did I need Microsoft Word Dictate?
- When I was writing the accompanying e-book my typing became somewhat of a frustration
- When switching between different languages, I noticed my typing was affected negatively
- I discovered the new dictate button in Microsoft Word and other Office applications
- I use dictate a lot in WhatsApp & Google Voice Search
Microsoft Dictate Time Savings Calculator
Calculate your time saved or the extra money you could make with the calculator below.
If you need some guidance, please watch my tutorial below for an explanation and demonstration.
Or if you just want to know the number of hours you could save, set the Fee or rate per hour to 1.
Obviously, then it should read Number of hours saved instead of Extra money per week and the outcome is in hours instead of USD.
Multiply this by your number of working weeks to find your savings per year!
Microsoft Word Dictate Tutorial Video
Watch my tutorial to see Microsoft Word Dictate in action.
Dictate Features & Benefits List
Olaf's Favorite Feature
You can also add punctuation, new lines, etc. All from within your good-old MS Office environment.
Microsoft Word Dictate Characteristics
Type: MS Office Feature
Microsoft Word Dictate Reviews
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Frequently Asked Questions
Software tools are always in continuous development. This means that it’s likely that the tool that I’m showing in the tutorial and/or in the screenshots will be different today. The information itself will just be as valid though.
If you need support with one of the tools, please go to the support page of the tool itself. Follow the buttons on this page to go to the tool and search for their support. Every tool has a frequently asked questions section and/or a support department where you can create a ticket. If you do email me with a support question, it just won’t get answered, sorry. Otherwise I could never be productive and wouldn’t be able to provide value anymore 🙄
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Microsoft Word Dictate Video Transcript
Do you ever come across a situation where you have to type in a lot of text?
For example, a long document in word or a long email, or maybe you are writing your own blogs and stuff for your website?
Well, in that case, it can be handy to use something else than just typing. I don’t know about your typing skills, but mine are not that excellent. So, when writing my e-books, I discovered something else. And that’s what I want to talk to you about today.
My name is Olaf and I am your ToolFinderr. So, stay tuned!
00:37 Why did I need Microsoft Word Dictate?
Why did I need this? As said, I was writing the accompanying e-book and my typing became somewhat frustrating. You have to redo a lot of stuff, you have the typos, you have to re-read it, you have to do the punctuation… And also I switch a lot between different languages.
So, I thought okay there must be an easier way, a more productive way to do my typing. And if you have to type a lot of short text, then it might not be useful. But especially for longer text and when you want to be more creative, I would recommend using Microsoft dictate instead of typing.
And I actually discovered this I think Microsoft itself sent out an email about it, and you know I thought to myself let’s just try this and see how it works. And it works actually great in Outlook in Word and in PowerPoint as well. So, it saves me a lot of time.
I thought it makes sense because I already use a lot of dictation in WhatsApp and Google Voice search and even text. Sometimes I use another Chrome Extension for Dutch language texts because that is not available yet in Microsoft dictate. But this is why I needed this, and I thought okay let’s try its speed and accuracy.
02:06 Benefits of Microsoft Word Dictate
Now, what are the benefits of this tool? Well, as mentioned, speed is one of the most important ones.
I can type pretty fast, but if it’s a longer text you will be much, much faster dictating. With Microsoft dictate, it will also have a real-time recognition and error correction, so even small errors won’t be in your final text.
It’s really easy, there’s no installation, and it’s free.
What I have discovered is that when just talking, you can be more creative. You are free of mind so to speak, so it’s easier for example for blogging to create better texts altogether.
And last but not least there are 29 plus languages that you can use it for.
02:56 Use cases Microsoft Word Dictate
So, what are the use cases for this Microsoft dictate? Well, as mentioned especially for longer text this is a really easy tool it’s built-in, so you don’t have to install anything for it and just go ahead and use it.
For Word documents, for blogs and emails it’s very easy.
Especially when they’re a little bit longer, I use them all the time. I can actually recommend it wholeheartedly.
I’m not sure if you are a physician, but if you are, and this is just an example obviously, the average US physician could reduce documentation time by about seven hours per week by switching from typing to dictation.
Well, obviously I think you and me are not the kinds of guys and girls that are typing all the time, but still, you type more than you think.
03:46 Dictating versus typing
So, what about the differences between dictating and typing?
Well, some statistics: as you can see about the speed, the average rate for transcription is 33 words per minute and 19 words for composition. A professional typist types in 50 to 80 words per minute.
And using speech recognition, what we are talking about here, you can easily achieve over 100 words per minute with more than 95 percent accuracy, which is actually a great improvement.
So, what are the benefits:
- it’s faster
- it’s easier, also on your muscles
- no RSI (Repetitive Strain Injury)
- no keyboard or mouse use, so that actually helps a lot in my case as well
And you can walk around, you can do the dictation freely. You can do whatever you want and still have a good conversation with your computer.
And what comes out is more like a conversation than it is actually the typing of information:
- it gets more rounded
- it’s freer
- its more creative
- it’s just better
05:04 Microsoft Word Dictate demo
So, as usual, the proof of the pudding is in the eating.
Let’s go to Word in this case. I’ll start with a blank document. And as you can see, it’s already built-in here at the top. I will set it to English to show you how this works, so let’s start a blank document and let’s start dictating.
Hello, guys, comma new line new line this is an example of how you can use Microsoft Dictate in a Word document period. New line new line as you can see, it autocorrects comma it is fast, and the accuracy is a brilliant exclamation mark. new line new line I can that’s an error, I can recommend it to you wholeheartedly period. new line new line greetings comma new line Olaf.
So, I thought this is pretty impressive, right?
I mean I don’t know I did not see any errors let’s go back one more time to see.
Hello guys, this is an example. Yes, zero errors apart from my hiccup.
But apart from that, it is very easy to use it is brilliant in its accuracy and speed.
So, I can recommend it to you.
I would say use it in all of your office applications, and you will be very happy.
Okay, see you in the next video, bye.
Olaf the ToolFinderr